Platform24 is on a mission to unlock the potential of healthcare by creating smooth and accessible healthcare where patients and caregivers are empowered by the most intelligent technology available.

Joining our team as HR & Office Administrator means playing a key role in one of Europe's most innovative health-tech tech companies, with the largest market adoption in the Nordics. You will have a significant impact and contribute to shaping the future of healthcare. Combining medical expertise with technology crafted by our engineers, we significantly improve healthcare quality and efficiency on a major scale.

The Office & HR Administrator adds value by overseeing daily operations for the Bucharest office of 7 employees. The successful candidate will be responsible for ensuring the smooth functioning of the office and that all administrative and operational tasks are completed in a timely and efficient manner in compliance with local laws and internal company policies.

What you will do

Office Administration

- Oversee general office operations, ensuring a clean, safe, and functional workspace;

- Manage office supplies, including inventory, procurement, and vendor relationships when the company will have its own office;

- Handle facility management tasks and liaising with landlords;

- Ensure compliance with health and safety regulations in the workplace, in collaboration with the external H&S consultant (e.g., fire drills, first aid, etc.);

- Liaise with service providers, such as accounting, banking, payroll and HR, and other services as required by the business;

- Assist with internal company events, including logistics like venue booking and catering;

- Maintain and organize office files and documentation, ensuring confidentiality where required;

- Serve as the point of contact for external vendors and service providers;

- Oversee IT hardware allocation and ensure proper functioning of office equipment (printers, phones, etc.);

- Check invoices and handle invoice processing, as per internal accounting procedures;

- Coordinate financial reporting in collaboration with the Finance Team and local accounting services provider;

HR Administration

- Maintain accurate and up-to-date employee records in the HRIS;

- Support People & Culture team with HR admin tasks, as necessary;

- Collaborate with the external local HR service provider to issue HR-related documentation, such as employment contracts, offer letters, termination documentation, employment certificates for the local employees;

- Manage local employee onboarding and offboarding processes

- Coordinate payroll preparation by ensuring accurate data is submitted to the payroll provider monthly, in a timely manner (e.g., hours worked, absences, benefits enrollment);

- Handle benefits administration, including enrolling employees, managing changes, and resolving inquiries;

- Support the recruitment processes, by booking rooms, scheduling interviews when necessary, etc;

- Act as the first point of contact for employee inquiries on local HR policies and procedures;

- Maintain and distribute employee handbooks, policies, and other HR documentation

What we are looking for

• Bachelor’s degree in human resources / administration or similar
• 3-5 years of similar experience
  

Location:

This role is based in our Bucharest office in the city center, with a hybrid work arrangement of 2-3 days per week in the office. This provides an exciting opportunity to work in an innovative and collaborative environment.

The role is a 50% position.

Apply Now!

We're moving quickly, so apply today! The sooner you get on board, the better. Join us and be part of a team that's driving financial excellence and making a real difference.

Platform24 is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.